Import your schedule

What a file needs

One line per session, with a date, a start time, a room and a name. Speakers are welcome and optional. A .csv or an .xlsx, or nothing at all: you can paste straight from Excel, or paste a link to a Google Sheet.

Frasiey matches your headings by itself. The step called Which column is which? only appears when something is genuinely unsure, so a tidy file goes upload, check, done.

Read the preview sentence

Above the counts you get one line naming what Frasiey read, like this:

Your schedule runs Tue Apr 21 to Thu Apr 23, and the first session starts Tue Apr 21 at 9:00 AM.

That is the fastest check in the product. Nobody can verify a column match by eye, and everybody can verify that the first session is at nine on Tuesday. If the dates are not the dates of your meeting, Frasiey says so and you fix the file rather than the schedule.

Under it, every line carries one plain badge: Ready, Needs a room, Needs a name or Needs a time, and the file's own Withdrawn marker where it has one. Anything that needs a name or a time is left out, and the counts say how many.

One recipe per system

Cvent

Agenda, then Session List, then Actions, then Export Sessions. Export as .xlsx, not .csv. Cvent's own guidance is that a CSV export comes straight out of their database with every time in Greenwich time rather than your event's, so a CSV will import hours away from where you booked the rooms. The .xlsx carries your own times. Speakers arrive in one Session Speakers cell. Frasiey reads three or more comma-separated names as separate people; for two, put a semicolon between them before you export, which also keeps a comma inside a name.

Sched

Export your sessions, or use the import template you already filled in. Sched keeps the date and the time in separate columns and separates speakers with semicolons so commas can stay inside a name. Frasiey reads both spellings of Sched's columns, the modern ones and the older template ones, and puts a split date and time back together.

Whova

Use the Agenda sheet of the Whova agenda template. Leave Whova's twenty-five rows of instructions exactly where they are: Frasiey looks past them and finds your headings on row 26, and tells you that is where it found them. Whova also keeps a Speaker sheet. Frasiey reads one sheet at a time, so keep the names in the Agenda sheet's own Speakers column, separated by semicolons.

EventMobi

The session template imports cleanly, dates and times included. Its Speakers column holds reference numbers rather than names, so Frasiey leaves that column out rather than printing numbers on an attendee's phone. If you want the names, paste them into a Speakers column before you export.

X-CD

Ask for the session export that includes papers and authors. It repeats the session details on every line, with first and last names in separate columns; Frasiey joins the names and folds the repeated lines back into one session each. Keep the human-readable reference, the one your delegates see in the printed book, rather than X-CD's internal tracking number.

Oxford Abstracts

Open your sessions table and choose Export table data to Excel. When it offers you how to lay out the submissions inside each session, choose the one that puts them on their own lines. Frasiey folds them back into their sessions. The layout that spreads authors across numbered columns works too, and Frasiey now reads past the first one.

Google Sheets

Press Share, set it to anyone with the link can view, copy the link, and paste it into the box on the Schedule tab. Nothing is installed and no account is connected: Frasiey simply reads the sheet. If the sheet is not shared, Frasiey says so and tells you which button to press. The sheet stays your copy, so a change the night before is one paste away from being live.

Paste from Excel

Select your lines in Excel, Numbers or Google Sheets, copy, and paste into the same box. This is the gentlest path there is, and the only one that works while you are looking at the schedule on screen. It also covers a table in an email and a table in a document.

Things that catch people out

• Day-first dates. In much of the world 05/04/2026 is the fourth of May. Frasiey reads the whole column before deciding, says which way it read it, and gives you one control to switch. Check the dates sentence and you will never be caught.
• Day banners instead of a date column. A sheet with "Tuesday, April 21" on its own line and only times underneath works: the banner sets the date for the lines beneath it.
• Merged cells. A room or a session name written once and merged down a block is filled forward for you.
• Several tabs. Frasiey picks the tab that looks like a schedule, says which one it used, and lets you choose another.
• Semicolon files. Excel in much of Europe saves a CSV with semicolons. Frasiey works out the separator for itself.
• An .xls file. That is the older Excel format. Open it in Excel, choose Save As, then Excel Workbook (.xlsx), and drop that instead.
• A timetable grid. The prettiest export your system offers is often a wall chart, with days across the top and rooms as bands. That will not import. Ask for the list version, one line per session.
• Room names with decoration. "Room: Grand Ballroom" and "Grand Ballroom (Level 2)" are matched to your Grand Ballroom rather than becoming a second room, and where Frasiey is not sure it asks whether you meant the room you already have.

Changing it later

Import again and the new file replaces the old schedule, matching each session to the one it replaces. Your choice not to caption a particular session survives the replace. Remove the schedule takes it out altogether and the rooms go back to whatever When to caption says.